Executive Assistant

Back


Start Date Dès que possible
Duration 6 weeks
Location Ottawa
Clearance Secret
Language Bilingual
Salary 14.00$/hour
Date Posted April 25, 2013
 

Work description: Correspondence administration: receipt and distribution of correspondence, drafting of routine correspondence documents, and telephone support functions. Information management activities: input, editing, formatting and publication of written and statistical information using various software applications to produce presentations, documents and reports: producing and/or maintaining databases, filing systems (electronic or physical) and libraries.

Administrative and office support: scheduling of meetings and provision of corresponding logistical arrangements: travel arrangements, completion of forms (e.g. travel, expense, leave, etc.) management of office supplies and equipment inventories, maintenance of office equipment, and coordination of maintenance activities for computers and/or network.

Financial and budgetary report: monitoring expenditures and producing status reports for the division/directorate.

 

 

Description of qualifications: Secondary school or a Community College diploma. 2 years experiencein the Federal Government office processes. 3 years experiencein organizing, monitoring and coordinating follow-ups on a day to day basis the activities of senior management. 3 years experiencein preparing travel arrangements and travel authority forms. 3 years experiencein coordinating meetings and conferences. 2 years experiencein reviewing, assessing and prioritizing correspondence and electronic mail for a senior manager. 2 years experiencein liaising with senior official offices (CNSC and other Departments/Agencies of the Federal Government), stakeholders and outside organizations. Strong knowledge of MS Excel to produce and maintain spreadsheets and databases and also MS Word to generate documents, forms, reports and letters/correspondence. Experience using CCM Mercury correspondence tracking system.

Years of experience required: 2 to 3 years

Educational level required: High school diploma.

Number of hours per week: 37.5h

Please contact Pascal Galipeau for more information.