Administrative Assistant


Start Date Dès que possible
Duration On call
Location Ottawa / Gatineau
Clearance Secret
Language Bilingual
Date Posted January 21, 2015

Work description: Assisting the Corporate Services Business Manager for the NCR in Routing correspondence and maintaining Bring-Forward (BF) systems. Organizing meetings, teleconferences and/or events, and preparing background materials. Inputting and updating changes to meeting and appointment schedules. Answering the telephone, and taking messages. Performing document and records management functions. Photocopying, faxing, and scanning documents. Preparing/reviewing/editing correspondence, reports, statements and other material. Ordering office supplies when required. Preparing reports and replies to requests for information. Administering operational budgets and programs, analyzing expenditures and providing solutions on issues related to procurement, contracting, telecommunications, accommodation, training and/or administration. Ordering office supplies when required.

Description of qualifications: Experience in coordinating administrative activities in the office of a manager and his or her staff, including arranging meetings, making travel arrangements and managing their calendar. Experience in the use of word-processing and spreadsheet software, email systems and e-calendars (i.e. Microsoft Office suite: Word, Excel, PowerPoint, Outlook). Experience in drafting, reviewing and tracking correspondence. Experience maintaining Bring-Forward (BF) Systems. Experience in maintaining hard copy and electronic filing systems. Experience in verifying and processing travel expense claims. Experience in maintaining budgets. Experience in coordinating activities, projects or services in an office or in an organization. Experience using photocopying, scanning, and faxing devices. Experience providing client service. Experience analyzing and resolving administrative issues in the office. Ability to communicate effectively, both orally and in writing. Ability to set priorities and organize workload.

Educational level required: High school diploma.

Years of experiences required: 2 years.

Number of hours per week: 37.5h

Please contact Pascal Galipeau for more information.